(1) Technically, raw facts and figures, such as orders and payments, which are processed into information, such as balance due and quantity on hand. However, in common usage, the terms data and information are used synonymously. In addition, the term data is really the plural of "datum," which is one item of data. But datum is rarely used, and data is used as both singular and plural in practice.|
The amount of data versus information kept in the computer is a tradeoff. Data can be processed into different forms of information, but it takes time to sort and sum transactions. Up-to-date information can provide instant answers.
A common misconception is that software is also data. Software is executed, or run, by the computer. Data are "processed." Thus, software causes the computer to process data.
(2) Any form of information whether on paper or in electronic form. Data may refer to any electronic file no matter what the format: database data, text, images, audio and video. Everything read and written by the computer can be considered data except for instructions in a program that are executed (software).