Optika Releases Records Management Software


Optika Monday announced the availability of a new records management module for its Acorde Enterprise Content Management family of products.

Acorde Records Manager version 3 is designed to help companies manage retention schedules, among other things, for electronic and paper records.

"We're seeing movement in the marketplace," said Christopher Ryan, vice president of marketing at Optika, based here. "Companies are asking about records management and putting it in their RFPs."

Ryan said the company anticipates obtaining a Department of Defense 5015.2-STD II certification on the software in October. "We believe the product is compliant at this point," he added.

The certification is essential for selling to federal agencies and is becoming an important selling point for nongovernment accounts as well. Ryan said the certified version slated for release in October will have certain enhancements, particularly a single, integrated repository for handling both records and documents.

Having a single repository will be a big plus because it will cut down on a lot of integration issues, said Paul Szemplinski, president of Integrated Document Technologies, an Optika solution provider based in Itasca, Ill.

"Most of the products out there that offer content management and records management, even though they have an integration piece, really treat them as two different repositories," Szemplinski said. "With Optika, it's one repository. That's really the strong point."

DOD compliance is also an "absolute requirement," said Greg Sanner, vice president of professional services of Optical Laser, a content management hardware and software distributor in Huntington Beach, Calif., that recently added the Optika line. "We have been picking up resellers because of it," he said.

Ryan said the company is not pushing its new records management software strongly yet because the product is not fully integrated with the Acorde Context document management software. But the company is offering it now because some clients want to begin using it with plans to upgrade to the single-repository version when its available. "You can do a lot of stuff right now," he said.

Base pricing starts at $21,000 for a single server and administrator's license. The company also charges fees for concurrent users based on the number of users.