10 Microsoft Teams Updates Unveiled At Ignite Fall 2021
Wade Tyler Millward
Microsoft is using the virtual conference to announce a number of new features and updates for the Teams collaboration app, including around security, integrations and events capabilities.
What’s Next For Teams?
Microsoft Teams security improvements, new functionality with Microsoft’s mixed reality platform Mesh and new features to improve virtual events on the Teams collaboration app are among the big announcements during the company’s virtual Ignite conference this week.
It’s the second iteration of Microsoft’s Ignite conference this year, following the Ignite 2021 virtual event in March, and marks another chance for the company to unveil new features and solutions in the Microsoft 365 suite apps--in particular, the widely used Teams app.
New product unveilings this week include Microsoft Loop, an application for information sharing across the Microsoft 365 suite, which includes Teams and Dynamics 365. Employee experience platform Microsoft Viva is now available to any users and features integrations with Teams. And Microsoft unveiled new functionality for Teams-focused hardware.
Improvements within the Teams app focus on security, mixed-reality capabilities and ways to host more compelling virtual events on the platform.
Kelly Yeh, president of Chantilly, Va.-based Microsoft partner Phalanx Technology Group, told CRN in an interview that Teams has only become more essential for businesses using a hybrid work model, where employees split their work hours between home and office.
In Yeh’s view, younger workers prefer communicating with colleagues through video and short messages available through Teams rather than traditional emails. He predicts wider use of Teams than Outlook in the future.
“I‘ve been telling my clients that Teams will probably replace Outlook -- they don’t believe me,” he said.
Yeh said that he’s glad to see further integration and convergence of Microsoft’s wide array of products and services. He’d like to see Microsoft continue to invest in ways partners can offer Teams as an alternative to traditional phone systems, a use case that’s become popular with Yeh’s customers.
Indeed, during Microsoft’s latest quarterly earnings call in October, CEO Satya Nadella said that calls originating from Teams chats increased 50 percent year-over-year. Companies including SAP and Schlumberger use Teams phone-related services.
Yeh hopes to see Microsoft continue to embrace partners such as Evolve IP and Nextiva for telephony solutions, he said. “The fact that Microsoft is providing the platform is great,” he said.
What follows are 10 Microsoft Teams updates unveiled at the Ignite fall 2021 virtual conference.
Teams-related Security Enhancements
Microsoft Records Management has gained new capabilities integrated into Teams to improve data protection, according to the company.
Now generally available are retention and deletion policies for private Teams channels. In preview are new abilities to configure separate retention and deletion policies for attached files stored in OneDrive and SharePoint with a message and the abilities to configure retention and deletion policies for groups within Teams.
New Communication Compliance integrations with Teams include the ability to analyze content shared within links to OneDrive and SharePoint sent over Teams. Communication Compliance can also detect offensive language and sensitive content shared with users outside the host team through a new integration with Teams shared channels, according to Microsoft.
Mesh For Microsoft Teams Introduced
Microsoft plans to launch a preview of Mesh-enabled capabilities for Teams users on PC, mobile and mixed-reality headsets in the first half of 2022.
Users will have the ability to share and collaborate spatially on existing Microsoft 365 documents, presentations and content, according to the company. Users can make avatars for meetings and make them express emotions with live reactions. Organizations can create branded immersive spaces that look like conference rooms, design centers and networking lounges.
As an example of Mesh in action, Microsoft built Mesh-enabled immersive spaces with solution provider Accenture, which has used mixed reality to onboard new employees during the pandemic.
“The feature combines the mixed-reality capabilities of Microsoft Mesh, which allows people in different physical locations to join collaborative and shared holographic experiences with the productivity tools of Teams, where people can join virtual meetings, send chats, collaborate on shared documents and more,” John Roach, an executive architect in Microsoft’s digital transformation services, wrote in a blog post Tuesday.
“Mesh for Teams – which anyone will be able to access from standard smartphones and laptops to mixed-reality headsets – is designed to make online meetings more personal, engaging and fun,” Roach said. “It’s also a gateway to the metaverse – a persistent digital world that is inhabited by digital twins of people, places and things. Think of the metaverse as a new version –or a new vision –of the internet, one where people gather to communicate, collaborate and share with personal virtual presence on any device.”
Expansion Of Teams Connect
Through the Microsoft Teams Connect tool--which allows for collaboration among multiple organizations--Microsoft plans to release an update for Chat with Teams that allows Teams users to chat with people outside the work network with a personal account. Users can invite people to chat on Teams with an email address or phone number and still follow an organization‘s security and compliance policies. The update is expected by the end of the year.
Early next year, Microsoft will release a preview of shared channels for individuals across multiple organizations. This Teams Connect-enabled feature will allow users to schedule shared channel meetings for up to 50 teams and unlimited organizations, according to Microsoft.
In a blog post published Tuesday, Frank X. Shaw, Microsoft Communications’ corporate vice president, said that Teams Connect is part of a trust fabric Microsoft wants to build through its security offerings.
“Microsoft is building the identity system of the future, one that connects and enables people, organizations, apps and even smart devices to make real-time access decisions safely and securely,” Shaw said.
“Microsoft Teams Connect runs on this trust fabric – every user and every access request is secured through our identity platform. And now, secure and trusted collaboration across boundaries can be established in a matter of minutes,” he said.
New Capabilities With Azure, Dynamics 365
Azure Communication Services interoperability with Microsoft Teams will become available in December. Developers will have new abilities to streamline voice, video and chat between users on custom-built applications, websites and Teams.
Teams users have now gained a new ability to view live transcripts as closed captions in the player or side pane as part of an update to Microsoft Stream, according to Microsoft.
Microsoft Teams and Dynamics 365 have gained new integrations with Editor with Context IQ, Microsoft’s natively integrated AI experience across the 365 suite. Users can pull customer content from Dynamics 365 into a Teams channel to use the data from within Teams.
Speaking of Dynamics, Microsoft has a new all-in-one digital contact center solution powered by Teams and Dynamics 365 Customer Service, adding chat and voice connectivity among other business application capabilities, according to Microsoft.
More Microsoft Teams Devices
In the first half of 2022, Microsoft will make available direct guest join for Teams Room users to join meetings in BlueJeans and GoToMeeting. Early next year, the Yealink deskVision AIO24 24-inch display will be released as a standalone Teams device or second screen for PCs.
The AIO24 and Neat Frame will also gain the ability for hotdesking -- a feature for finding and reserving flexible workspaces in a shared office environment through Teams, according to Microsoft. And Logitech has a new Teams panel, the Tap Scheduler.
The devices follow a trend of hardware designed to give users the most out of virtual meetings.
By the end of the year, Microsoft managed services will allow for Surface Hub management, according to the company.
Earlier this year, Microsoft announced new Surface devices built “hand-in-hand” with the recently released Windows 11 operating system.
Teams Works With New Tools
Microsoft has introduced a new application that offers fluid components, flexible canvases and shared workspaces for asynchronous and synchronous collaboration available across the Microsoft 365 suite of apps, including Teams.
The app, Microsoft Loop, has lists, tables, notes, tasks and other components to keep workers collaborating on projects in sync. For example, users can add notes to calendar invites in Outlook and Teams to improve an agenda before a meeting and make a list of follow-up actions.
The canvases, also called Loop pages, allow coworkers to bring in files, links, data and other elements. And the shared workspaces aim to help coworkers track progress toward project goals, according to Microsoft.
The Microsoft Viva employee experience platform is now available for all users, featuring four modules: Connections, Insights, Topics and Learning. Teams integrations with Viva include users can add cards for approvals, shifts and tasks into the Viva Connections dashboard. All four modules of the Viva employee experience platform -- are now generally available.
The Viva Insights app for Teams will allow users to connect with colleagues, recognize accomplishments, track tasks and “explore personal habits that impact team culture,” according to Microsoft. The app will also give meeting organizers suggestions on improving habits.
Teams users will soon have the ability to add Viva Topics to chats and channels to share informational pages created and updated by artificial intelligence. Viva Learning is available to all Teams desktop and mobile users. Teams users can even add a curated set of learning resources to a channel as a tab.
Third-Party, Power Platform Integrations
Teams has gained more features with third-party applications including SAP Sales & Service Core and Atlassian’s Jira Cloud. A redesigned Teams App store will launch later this month with a new layout, new categorizations, intelligent app recommendations and curated app editorials, according to Microsoft.
More capabilities from Microsoft’s low-code development product Power Platform have been integrated with Teams. The Power BI app in Teams is available for all users with new scorecard visuals available for users that have opted into the Power BI Goals preview in Teams.
Teams users can browse Teams-specific automations in the Teams App Store and use Power Automate templates without advanced configuration, according to the company. Bot makers can also now share Power Virtual Agents in Teams in appropriate security groups. Soon, bot makers will have the ability to add their Virtual Agent to a channel.
A preview is available of Virtual Agents that can proactively message users, according to Microsoft.
More Virtual Events Capabilities
Microsoft has released a new integration with events platform Cvent for general availability and has plans for other improvements to Teams with the goal of improving virtual event hosting on the app.
Teams users can assign roles from the scheduling form and see the order of raised hands from users, according to Microsoft.
Later this month, Microsoft will launch a preview of Q&A in Teams for question-and-answer sessions during an event. The experience will include ways for organizers and presenters to mark answers, filter responses, moderate and dismiss questions and pin welcome messages and other posts. Also coming in November is an isolated audio feed feature for producers to create mixes from individual Teams users.
By the end of the year, Microsoft will release for all Teams users a webinar and meeting co-organizer feature for assigning up to 10 organizers, according to Microsoft.
Previews will launch early next year for virtual green rooms that allow organizers and presenters to talk, monitor chats, manage attendee settings and share content before an event begins and for enhanced controls that allow hosts to manage what attendees see.
Admin Center Enhancements
All Teams administrators now have the ability to search for any function in the admin center and use an application discovery tool, according to Microsoft.
Features now in preview to improve administrators’ experience with Teams include a device analytics dashboard for timeseries data and device use metrics; a workspace view for meeting room devices, Teams displays and other devices in specific locations and priority account notification and alerts for devices and call quality.
Features To Improve Chat
Upgrades to Teams’ chat tool will roll out until early 2022, according to Microsoft. The upgrades include the ability for users to send themselves ideas, reminders and other messages; a chat density feature to customize the number of messages on screen with different modes and increasing the amount of 3-D emojis from six to 800.
Teams chat users will also gain the ability to schedule messages and a new interface for search results that includes filtering and toggling between tabs.